Call for Bids: Janitorial Services

[BIDL]

Call for Bids:
Beaver Island District Library Janitorial Services

The Beaver Island District Library is now accepting bids for custodial services which will provide necessary routine interior cleaning, and specified other services for the Library. Position opens April 1, 2014, and will remain open until filled. Please review the following, and feel free to contact the Library Director at 448-2701 with any questions.

Overview:
â?¢ Estimated 1.5 hours per routine cleaning
â?¢ Routine cleaning frequency:
o Non-Peak Season: twice a week (44 weeks)
o Peak Season: three times a week (mid June - mid August [8 weeks])

SCOPE OF SERVICES

Scheduling of Work: The contractor will perform two (2) routine cleanings each week from mid-August through mid-June (44 weeks) and three (3) routine cleanings each week from mid-June through mid-August (8 weeks). The contractor is responsible for scheduling cleanings so that they do not conflict with regular library hours or special programming. The Director will keep the contractor abreast of any changes to the Library schedule.

Routine Services Required: The contractor will two (2) times per week (with an additional cleaning required during the weeks of peak activity):

a. Clean front door glass and threshold.
b. Sweep and mop all tile floors.
c. Vacuum all carpets and rugs, and spot clean as needed.
d. Empty all interior waste and (as needed) recycling containers.
e. Remove finger marks from both sides of all entrance doors and from all interior doors, walls, and woodwork.
f. Scrub and disinfect rest room fixtures.
g. Spot clean walls around toilets and sinks.
h. Replace restroom supplies in respective containers.
i. Dust throughout library, including lampshades and all other surfaces within reach.
j. Maintain janitorial room and supplies in an orderly condition.*
k. Wipe down all counters and table tops.
l. Remove cobwebs as necessary.
m. Spot clean windows inside and out as needed.
n. Perform other small cleaning tasks as needed

And once a week:

a. Haul refuse and recyclables to the Beaver Island Transfer Station for disposal.
b. Move and vacuum under and behind all moveable furniture.
c. Vacuum all upholstered furniture.

Once a year, a comprehensive cleaning is required, to include washing all windows inside and out; dusting/wiping down all surfaces, including exposed ductwork and tops of bookshelves; and dusting hanging light fixtures.

In addition, the Contractor is responsible for regularly submitting a detailed supply order to the Library Director in order to maintain sufficient inventory of all necessary janitorial supplies.

Supervision/Communication: Systematic inspection shall be conducted by the Library Director to ensure that all services are properly performed. To make certain that any problems that may arise will be promptly taken care of, the Library Director will promptly relay any problems or complaints to the Custodian.

The contractor shall likewise notify the Director promptly of any special comments on or issues pertaining to janitorial needs.

Materials and Supplies: The Library shall furnish all materials and equipment necessary to perform the services described.

Payment: Payment shall be made on either a biweekly, monthly, or quarterly basis, as agreed upon by both parties.

Respondents shall provide:

a) A statement of the total annual cost for the services outlined above.
b) A statement detailing the schedule upon which they would expect to be paid.
c) A list of at least three (3) references who can attest to your applicable experience and/or character. Each reference should include the individualâ??s name, title and a current telephone number.


Bids should be sent to:
BIDL (Janitorial Bid)
P.O. Box 246
Beaver Island, MI 49782